What’s New
Introduction
The Access Definitiv 3.25 release delivers a wide range of new features and enhancements across reporting permissions, time and attendance functionality, and leave management.
These improvements have been introduced to expand capabilities across the platform and to resolve customer-reported issues, further enhancing your overall experience.
Payroll - Reporting
Time Attendance Report - Project Manager permissions
Project Managers can now access the Time Attendance Report with appropriate filtering to see only their project data.
Note: This capability must be configured in User Roles before it becomes available. System administrators need to assign the Project Manager permission level to the relevant user roles.
Leave Applications Report - Line Manager permissions
Line Managers can now access the Leave Applications Report with appropriate filtering to see only their team members' data.
Leave Approvals Report - Line Manager permissions
Line Managers can now access the Leave Approvals Report with appropriate filtering to see only their team members' data.
Note: These capabilities must be configured in User Roles before it becomes available. System administrators need to assign the Line Manager permission level to the relevant user roles.
Pay Runs Report enhancement
Added "Pay Run Publish Date" column to the Pay Runs Report for better visibility of when pay runs were finalised.
Rostering
Roster project filtering for unassigned shifts
When adding roles as unassigned shifts to a roster, the system now enforces project filtering if you have selected specific projects in your Roster Options. The "Add Roles" drawer will only display roles and projects that match the projects you've specified in Roster Options, preventing accidental assignment to incorrect projects.
If you have a default project selected in Roster Options, it will automatically pre-fill in the Add Roles drawer for convenience.
Note: If no specific projects are selected in Roster Options, no filtering is enforced and all projects remain available.
Platform
Employee Workbook - Hours per day/week
Enhanced Employee Workbook to include Hours Per Day and Hours Per Week for Company Pay Policy assignments, with import/export support and validation against FTE hours.
IMPORTANT: The Employee Workbook format has changed with this enhancement. Old workbook files exported prior to this release will not be compatible with the new import process. You must complete a fresh export of the Employee Workbook after upgrading to this version before attempting any new imports. Attempting to import old workbook files will result in errors.
API enhancements
Two new API capabilities have been added to improve integration flexibility:
Employee Custom Fields API
Added new API endpoint for reading and writing specific employee custom fields without needing to update entire field sets. This allows for more efficient updates when working with individual custom field values.
Teams API enhancement
We're enhancing the Teams API to include position assignment start and end dates, providing more complete employee assignment history data.
Performance and stability improvements
Multiple under-the-hood improvements for better system performance, memory management, and overall stability.
Notable Fixes
Payroll:
Termination payment tax calculation fix
An issue where Pre-Tax Benefits and Salary Sacrifice Super were deducted twice from marginal tax calculation on Termination payments. These deductions are now only applied once, which can be confirmed in the earnings messaging, ensuring accurate tax withholding on termination payments.
This will only impact calculations going forward, unless the same pay period is reopened and the earnings need to be recalculated.
Time and Attendance:
End-of-day timesheet rounding fix
Corrected timesheet rounding logic for shifts ending near midnight to ensure proper date assignment.
Rostering:
Work schedule notifications
Fixed issue where employees received notifications for pending rosters to accept, but the Pending Rosters screen appeared blank with nothing to action. The system was incorrectly counting unaltered Work Schedule shifts in notification badges even though these shifts don't require acceptance.
The notification system now excludes unaltered Work Schedule shifts, ensuring notification badges accurately reflect actionable items and employees only receive notifications when there are genuinely shifts requiring review.
Leave:
Leave accrual balance accuracy improvements
Fixed calculation of leave accrual balances when leave has been processed but not yet paid, ensuring estimated balances display correctly on pay slips and employee balances.
Leave Applications and Leave Approvals Reports - Performance improvement
Improved the performance of Leave Applications Report and Leave Approvals Report generation. Previously, the system made a separate database query for each leave application when generating these reports, causing slow performance especially for organisations with many employees or leave applications. The system now uses a single optimised query, reducing report generation time for large data sets.
Reporting:
Leave Application Report - Project display fix
Fixed incorrect project display in the Leave Application Report.
Payroll Report (PDF) - Employee inclusion fix
Resolved issue where employees paid only reimbursements were excluded from the PDF Payroll Report.
Emergency Contacts Report - Assignment accuracy
Fixed the Emergency Contacts Report to return the active primary assignment instead of any primary assignment.
Pay Items Report (PDF) - Category ordering
Improved category ordering in the Pay Items PDF Report.
Time Attendance Report - Overnight shift handling
Corrected negative value display in the Time Attendance Report for time-based custom fields on overnight shifts.
Payroll Report (PDF) - Manual pay run filtering
Fixed filter application for "Backpay Only" manual pay runs in the PDF Payroll Report.
Platform:
Banking notification controls
Resolved issue where banking notification emails were being sent to new employees inappropriately.
Announcements visibility
Fixed announcements to display across all relevant pages, not just My Details and Organisation Details.
Project Work Order API validation
Enhanced Project Work Order API to prevent duplicate work order names and empty values.