This release (3.31) includes enhancements to the award engine, reporting improvements, and various fixes across the product.

From 1 June 2026, the SCHADS Award requires sleepover shifts with active work both before and after the sleepover to be treated as a single shift for overtime purposes, while shift loadings must still be calculated separately for each active work period either side of the sleepover. To support this, Definitiv now allows award rules to apply limits and loadings to each individual timesheet within a combined overnight shift, alongside the existing whole-shift rules used for overtime. This ensures loadings are calculated correctly on each portion of the shift while overtime continues to apply across the shift as a whole, in line with the Fair Work Commission's determination.

For full configuration guidance, see the overview

 Award Rules - Shift Component Per Period Capping

The Qualifying Earnings (QE) engine is enhanced to automatically detect and correct pay periods where QE was under-calculated due to configuration changes made after those periods were published - such as a corrected feature activation date or a pay item later marked as QE-eligible. Previously these gaps could leave cumulative QE, and the resulting super obligations, understated. Going forward, the system will recompute QE for affected prior periods within the current financial year and apply any shortfall as a backpay adjustment in the current pay run.

If your organisation had a pay period end prior to 1st July 2026 but a payment date on or after 1st July 2026, please log a ticket to have the activation date updated.

You can now create custom fields against Projects, not just Employees, Timesheets, Documents, Compliances, Pay Items and Organisations. This lets you record details that differ from one Project to another even within the same Organisation, for example the type of practice or service a Project relates to. Once a Project custom field exists, it can be referenced as a condition in Award Policies, so award treatment can vary by Project where needed.

For full configuration guidance, see the overview:

Project Custom Fields

A new Include Terminated checkbox has been added to the Leave Applications Report, bringing it in line with the existing behaviour on the Time Attendance Reporting. Terminated employees are now excluded by default and can be included by ticking the checkbox.

A new filter option has been introduced to provide users with the option to only Show Pay Items with Transactions or All Pay Items.

Notable customer-reported issues resolved in this release:

Expanding award rules with a large number of dropdown fields can cause the page to become temporarily unresponsive for a few minutes; this is being resolved by loading dropdown options only when needed.

Shifts that merge a part-day leave request with an adjacent worked timesheet could silently drop the leave portion from pay; this has been fixed for shifts processed from the fix date onward, with no retrospective back-pay adjustment to prior pay runs.

For overnight shifts spanning midnight on a pay period end date, part of a consecutive shift could be filtered into the following pay period before shift grouping was applied, causing that portion to appear in the wrong pay run even though hours were calculated correctly overall. This has been fixed so consecutive shifts are grouped before pay period filtering is applied, ensuring the full shift is recognised in the correct pay period.
This fix has been date driven but there will be a changeover on the next pay period where a transaction that meets the criteria that would have not been processed last pay period and not included in this pay period, that would need to be manually added.

Retrospective leave policy changes (e.g. reassigning an employee to a different leave policy or version) previously did not generate a backpay adjustment, leaving accrued leave under the old and new policy to silently offset each other with no visible correction. This has been fixed so a backpay delta now correctly shows the reversal of leave accrued under the old policy and the accrual under the new one.
Note for the first pay run recalculated after this update: historical periods may show a one-off adjustment as prior data is regrouped by policy version — this is expected, self-corrects, and is not a duplicate payment.

Removed the dead hyperlinks of the 2FA apps contained in the New User invite. Users can search on the relevant app stores.

ABN Declaration will no longer be created if the ABN has not been populated.

Timesheet processing could run slowly for organisations with a very large number of projects; this has been fixed so custom field lookups only load the relevant project instead of the entire project list.

The Total Hours column in Roster PDF reports could show inconsistent decimal formatting (e.g. 8.5 instead of 8.50); this has been fixed so all hour's values now display consistently to 2 decimal places.

Users may occasionally have experienced a temporary full outage of the application, requiring a server restart, if an underlying AWS network issue caused the system to lose the ability to refresh cloud credentials. This has been resolved: the application now times out quickly on affected AWS calls instead of hanging, so the system stays responsive even if that connection is briefly degraded.