Admin

Death benefit termination types “Death Spouse' and 'Death Other” updated to align with ATO terminology of “Death Dependant” and “Death Non Dependant”.

Award Engine

All of the updates below will require configuration to be updated to take advantage of these enhancements. Where an Award Rule has been enhanced, the original behaviour has been migrated to the new format and maintains the existing calculation behaviour.

We have taken the utmost care to prevent backpay and supporting of existing behaviour we highly encourage you to open your payrun early and review calculations to ensure correctness.

Pre Processor /Award Rules

Add Condition

Hours outside/inside of schedule - Allows the user to process the hours inside or outside of an employee's work schedule/roster
- For more information, please see this Award Rules - Hours Outside/Inside of Schedule - User Guide
Pay Calendar Period - Allows users to identify a pay calendar period rather than the pay calendar name
- For more information, please see this Award Rules - Pay Calendar Period User Guide
Add Tag (Update)* - Allows the user to now configure a different daily vs period overtime cap amounts with proper prioritisation between the two once reached
* In implementing this work, an issue was fixed with the same tag capping at different maximums overflowing into different overflow tags. We will be reaching out to impacted clients.
- For more information, please see this Award Rules - Add Tag User Guide
Number of Days Worked (Update) - Allows the user to count the weekend as a singular count and allows an hour threshold to be reached before being counted.
- For more information, please see this Award Rules - Number of Days Worked (Enhancement) User Guide.

Add Action

Enable Fair Work Rounding - Round the rate calculation to the nearest $0.01 as per the Fair Work requirements.
- For more information, please see this Award Rules - Enable Fair Work Rounding User Guide.
Apply Multiplier (Update) - Has been renamed to Apply Rate Multiplier only, there is no change in behaviour.
Apply Hours Modifier - Allow users to multiple or add hours/units in a calculation.
- For more information, please see this Award Rules - Apply Hours Modifier User Guide.
Top up to Whole Hours - Allow users to process payments up to the full hour.
- For more information, please see this Award Rules - Top up to Whole Hours User Guide.
Add Pay Item (Update) - Apply Max has been replaced with Add Limit Rule. You now have the ability to apply a Maximum or Minimum as well as limiting by Units (Hours) or an amount.
- For more information, please see the Award Rules - Add Pay Item (Enhancement) User Guide.
Number of Shifts (Update) - Has been extended to also allow counting of shifts against the periods of Week Starting on, Week aligned to Pay Period, and Rolling Period
- For more information, please see the Award Rules - Number of Shifts (Enhancement) User Guide.

Output Rules

Add Condition

Employment Status - Allows the user to restrict an Output rule by Employment Status
Shift Type - Allows the user to restrict an Output rule by Shift Type

Add Action

Top up to Contractual Hours - Allows users top up hours to the Hours in Working Week (Contractual) assigned in a pay policy.
- For more information, please see Award Rules - Top up to Contractual Hours - User Guide.

Miscellaneous

Award Export/Import - Now supports the sections of Award Grouping and Output Rules.
Enable/Disable Rule Clauses - To assist users in troubleshooting calculations within the Award, you can disable entire clauses or singular rules within the policy.
Award Export/Import - Ability to create pay items, custom fields, shift types, and accrual types if it does not exist in the database.
- The article with more information will be available shortly.

External T&A Integration Support

Allow external Time-Attendance systems to push pre-interpreted transactions into Definitiv for payroll processing. This feature can also support the manual upload of an Excel document.

For more information, please see this Payroll - External Time and Attendance Transactions User Guide

Payroll

Shift ID Visibility - Shift ID now appears in pay run details screens and pay run reports for improved traceability.
Note: The Shift number produced is dependent on a number of factors and will not necessarily start at 1 within the pay period. This has no impact on the calculations and is solely a visual representation of how the system has grouped timesheets as per the award.

Reporting

Line Manager Permissions added to the Time Attendance Report -Line managers can now access time and attendance reports for their direct and indirect reports, enabling better team oversight without requiring global permissions. Note: Requires applicable role configuration updates to use this new permission.
Employee Selector now available in the Time Attendance Report - Select specific employees to filter by when generating the Time Attendance Report.
Employee Number Display in Rostering Report (under Time Attendance Reports) - View, sort, group and export employee numbers in the Rostering Report for improved employee identification and data management.
Foreign Employment field removed from the Employee Audit Report - Removed unnecessary "Foreign Employment/Inbound Assignee" field from Employee Audit Report to reduce clutter and improve report clarity.

Rostering

Roster Calendar Today Indicator - The roster calendar now highlights the current day, making it easier to navigate and understand your position relative to today's date.
Roster Filter Enhancement - Corrected typo in roster filter for improved clarity.

TimeClock

Devices that are linked to all organisations are now clearly listed as ‘All Organisations’ in the TimeClock Device Listing.

Work Schedules

Total hours per cycle included in standard and custom work schedules - View Total Hours (including breaks) and Total hours (excluding breaks) information when creating or updating work schedules.
Total Hours information included in the Employee work schedule assignment list - The Total Hours information is now displayed when viewing the Employee Work Schedule assignment.

KeyPay to Definitiv Migration

Comprehensive KeyPay Data Migration Support - Enhanced portability capabilities for migrating data from KeyPay including:

Employee records (primary details, contact information, emergency contacts)
Employment records and types
Organisational structure and settings
Pay calendars, policies and schedules
Leave policies and applications
Bank and superannuation details
Tax information
Additions and deductions
Costings and work schedules
Historical timesheet data
Termination types and reasons
For more information, please see this Payroll Portability/ Data Migration - User Guide

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What’s New - Access Evo

Evo Standard Package updates

The following are applicable to those customers on Evo Standard Package and above (excludes Evo Base).

Beam Super Payments

Beam Superannuation payments have been expanded to support EFT/Direct Credit and BPAY payment methods (in addition to existing Direct Debit functionality), providing greater payment flexibility for organisations with Direct Debit restrictions and supporting faster payment processing for Payday Super compliance requirements.