What’s New
Introduction
The Access Definitiv 3.20 release introduces a wide range of enhancements to many areas of the software, including Rostering and Payroll.
These enhancements have been introduced to add additional functionality and features for all users.
Rostering
Enhanced rostering functionality by adding the ability to display worked hours (excluding breaks) in shift cells across both Calendar and Day views. This can be enabled in the Filtering and Display Options drawer in Rostering.
Added a checkbox to Rostering by Project options, which restricts employee visibility to only show employees who are explicitly assigned to selected projects.
Further details can be found in our Rostering by Project knowledge article.
Resolved an issue where shift hour duration calculations were incorrect for various time scenarios, including overnight shifts (12PM-5AM, 12AM-5AM), and shifts without break times.
Resolved uncaught range errors in rostering calendar navigation that prevented users from selecting dates in day view and calendar view.
Dates will no longer be marked as a Public Holiday in Rostering if the Holiday has no location configured.
The refresh costs button now only appears when Show Costs has been enabled.
Employee
Accrual Balances will now show both Approved and Pending Leave applications when showing the Estimated Available balance to give better visibility of the remaining leave balance.
Est Remaining column has been introduced in the Pending Leave Requests tab to give a better overview to Leave Approvers of the employee's remaining balance if this application is approved.
Reporting
Team Leave Calendar Redesign [BETA]
A redesign of the Team Leave Calendar interface has been undertaken to provide users with a modern, intuitive tool for viewing and managing team leave applications. This enhancement addresses customer feedback about the previous calendar's usability limitations.Removed STP 1 column from the Company Reporting, Pay Items report.
Payroll
Additional fields of ‘Date’ and ‘Pay Policy’ can now be added to the Payslip template. This has not been added by default.
Please raise a Support Desk request to be sent the new template with the additional fields.
Note: If you already have a customised payslip, this may be a consulting request.Unique Pay Item Description is now enforced over all types per Organisation.
Resolved the issue where the Lodge Again button was visible for failed EOFY Lodgement.
The Status column in the End of Year listing will show correctly when the response is:
A Problem Occurred
Lodgement Response not available
Lodgement Out of Date
Changes in other areas
Award Import will no longer drop the leading clause numbers in the error message.
What’s New - Access Evo
Introduction
These enhancements have been introduced to support an integrated Definitiv Access Evo experience.
Employee Auto Clocked Off Feed
A new Feed has been added to Access Evo to notify specific Timesheet Approvers when an Employee has been automatically clocked because they forgot to clock out at the end of their shift. The Feed includes a deep link to the individual Timesheet Record in the Pending Requests Screen and works specifically with the recent Definitiv feature for Auto Clock off.
Analytics/Co-Pilot Security
Security has been implemented on the Definitiv Data that is currently available in Definitiv Evo as follows:
Unrestricted access to the data will be given to those users who have permission to ‘View all payroll reporting’. Please note that it does not currently enforce any Organisation level restrictions.
Restricted access to data only related to the logged in user will be given to all other users.
*To view any of the Definitiv standard Dashboards and Analytics, the users must also have been assigned to an Analytics Security group (created and administered by your Evo Administrator).
Other Enhancements
Updated Evo branded invite for existing users, covering both federated SSO users and direct login users
Updated Evo branded invite for new users covering both federated SSO users and direct login users.
Removed the requirement to re-enter their name when migrating to Definitiv Evo. This will now be pre-populated from their Definitiv Username.