Access Definitiv version 3.27 includes new features and enhancements to payroll, leave management, and the platform, along with various improvements throughout. We've also resolved numerous customer-reported issues to improve your experience.

The Timesheet Assets report now includes a Timesheet Status column, giving managers and payroll administrators greater visibility into the approval state of timesheets directly within the report without needing to navigate to individual timesheet records.

A Filter option has now been added; this gives you the flexibility to only see certain Leave Types and Full Day vs Half Day applications.

The Apply Hours Modifier will also now support negative hour modifier calculations.

A new Award rule action allows organisations to automatically top up hours worked on a public holiday to match the employee's scheduled time for that day.

This simplifies award configuration for organisations that require public holiday worked hours to be brought up to the employee's contracted schedule.

Administrators can now add a new position assignment directly from the Teams tab of an Employee Record, without needing to navigate to the Team Hierarchies screen. This makes it faster to manage employee position assignments as part of everyday employee record maintenance. See Adding a Position Assignment via the Employee Teams tab

Notable issues resolved in this release:

Fixed an issue where timesheets were not correctly displaying/attaching multiple Change Duty events on the same shift, causing the events to become orphaned.

Resolved a calculation issue where break hours were not being correctly deducted from ordinary time when partial day leave was applied at the end of an overnight shift. This fix has only been enabled from the release date onwards. However, it may have caused overpayments in the past. If you wish to analyse whether any overpayments may have been made, please log a support ticket to organise this on your test environment.

The output file download link can again be downloaded on the Data Import/Export page following a successful timesheet upload.

Resolved an issue where clicking the employee dropdown in the Team Timesheet view would cause the dropdown box to collapse to an unusably small size, preventing selection. The dropdown now opens and displays the employee list correctly.

Leave applications will now be displayed for employees with no active work schedule.

Resolved the issue where Long Service Leave accrual was incorrectly referencing the original hire date rather than the rehire date for rehired employees on entitlement period-based leave policies. Due to this change, employees' accruals will retrospectively adjust in the next payrun if the incorrect date was used. If you have already adjusted the amount manually, the automatic accrual adjustment lines will need to be removed from the payrun.

Fixed an issue causing incorrect backpay calculations when manual rate changes of Duty Leave were processed.

Fixed an issue where the Leave History graph was displaying as empty even when leave records existed for an employee. The graph now correctly renders the employee's leave history.

Fixed an issue where the Leave Calendar loading indicator would disappear before the calendar had finished loading, briefly displaying a "No leave entries found" message even when leave entries existed. The loading state now persists until the calendar data is fully rendered.

Fixed an issue where files removed from a leave application prior to submission were still being saved, resulting in unwanted attachments appearing on the leave record. Only files present at the time of submission are now saved.

Fixed an issue where moving a position in the Team Hierarchies screen was incorrectly copying all historical assignees, including ceased employees, to the new node, creating invalid date ranges and triggering erroneous duplicate-employee validation errors.

Fixed an issue where employees were receiving notifications for pending rosters to accept, but the Pending Rosters screen appeared blank with nothing to action. The notification system now correctly excludes unaltered work schedule shifts, ensuring notifications only appear when there are genuinely actionable items.

Fixed an issue where the Audit Report would fail to load under certain conditions and resolved a separate issue where the log display limit was not being applied correctly.

Restored missing grid lines in the Pay Item Totals Report.

Resolved an issue where, for overnight shifts containing a break that crosses midnight, shift penalty conditions were not being correctly evaluated against both halves of the shift. Penalty calculations now correctly apply across the full shift duration.

Removed a redundant custom field for Leave type that was appearing in Award rule configuration, reducing confusion in the Award rule interface.

From this release, the Definitiv User Listing screen and user management via Workbook Import are restricted for Evo-enabled instances. User management is now performed through the Evo Organisation Members Management section. This continues the transition introduced in 3.26, where name and email address updates moved to Evo.

​