The Employee Holding TFN has Expired feed is a notification system within Definitiv that alerts payroll managers when an employee's Tax File Number (TFN) holding period has expired (more than 28 days) and needs to be updated. This feed is one of a collection of Definitiv Evo feeds designed to provide proactive notifications about issues that require attention.
What triggers this feed?
This feed is automatically triggered when:
An employee's TFN holding period exceeds 28 days.
The employee is active (not terminated).
A scheduled system process for expired TFN holding periods occurs.
The system identifies employees requiring tax rate updates.
Who receives this feed?
This feed is specifically designed for Payroll Managers and users who meet both of the following criteria:
You must have the Edit Employee Tax (Global) role in Definitiv.
You must have permission for the specific organisation that the employee belongs to.
Multiple people can receive these notifications if they meet both criteria for the same employee's organisation.
If you think you should receive these notifications but are not, you can contact your Definitiv system administrator to verify your permissions.
What information is in the feed?
When an Employee Holding TFN has expired, the feed notification will include:
Feed Header: Employee [First Name, Surname, Employee Number] holding TFN has expired.
Clear identification of which employee requires attention, including their first name, surname, and employee number.
Notification that the TFN holding period has expired (more than 28 days) and needs to be updated.
A clickable link that takes you directly to the Employee Tax Record for immediate action.
What to do when you receive this feed?
When you receive an Employee Holding TFN has Expired notification, follow these steps:
Immediate Review:
Click the provided link to navigate directly to the Employee Tax Record.
Review the employee's current tax information and TFN status.
Check current tax rate:
Verify if the employee's tax rate has been automatically updated as per current system functionality.
Review the tax rate applied to ensure it's appropriate for the employee's circumstances.
Update TFN information:
If the employee has provided their TFN, update the tax record with the correct TFN.
Ensure all tax information is accurate and current.
Verify tax rate adjustment:
Confirm that the tax rate has been appropriately adjusted (either automatically or manually).
Ensure the rate aligns with current ATO guidelines for employees without TFN.
Make any necessary manual adjustments if the automatic update is insufficient.
Mark as actioned:
Use the available option in the feed to mark that you have read or actioned the notification.
This will remove the item from your feed once resolved.