In version 3.22, Definitiv has enhanced the way roster shifts are displayed in the Calendar View. Shifts are now ordered first by shift type, and then by start time within each type category. This improvement provides a more intuitive and consistent view of roster entries, making it easier to identify different shift statuses at a glance.
What's new
Previously, shifts in the Calendar View were ordered primarily by start time. With this update, shifts are now grouped and ordered according to their type/status, with secondary ordering by start time within each group.
Shift ordering hierarchy
Shifts in the Calendar View now follow this specific ordering:
Grey Overrides - Deleted Work Schedules
Blue Scheduled Timesheets - Work Schedules
Green Accepted/Published - Approved and finalised shifts
Yellow Draft/Pending - Shifts awaiting approval
Previously published (shown first)
New drafts (shown second)
Orange Warning/Has Issues - Shifts with validation errors or warnings
Previously published (shown first)
New drafts (shown second)
Rejected/Unassigned - Shifts that have been rejected or are unassigned
Scheduled Leave (Purple) - Confirmed leave (always "Confirmed" type)
Approved Leave - Leave applications that have been manually approved or auto-approved
Pending Leave - Leave applications awaiting approval.
Special ordering rules
Public holidays:
Public Holidays may appear as teal colored when they have the Green Approved/Accepted status
The specific ordering of Public Holidays with other shift types may vary based on configuration
Vacancy entries:
In Employee View: Vacancy entries always appear in the top-most row as standalone entries
In Role View: Vacancies appear in the same order as populated Roles
Time-Based Secondary Ordering:
Within each shift type category, shifts are further ordered by:
Start time (earliest to latest)
If start times are identical, then by end time.
Example
If an employee has the following shifts on a single date:
1 Green Published shift (9:00 AM - 5:00 PM)
2 Yellow Draft shifts (8:00 AM - 4:00 PM and 10:00 AM - 6:00 PM)
They will be displayed in this order:
Green Published shift (9:00 AM - 5:00 PM)
Yellow Draft shift (8:00 AM - 4:00 PM) - earlier start time
Yellow Draft shift (10:00 AM - 6:00 PM) - later start time
New Calendar View with sample data:
Employee View
Role View
Benefits
This enhanced ordering provides several benefits:
Improved Visual Scanning: Quickly identify shift statuses by their grouped position
Consistency: Predictable placement of different shift types
Priority Visibility: Important shift statuses (like published shifts) are displayed before drafts and warnings
Better Workflow Management: Easier to identify which shifts need attention (drafts, warnings, pending approvals)
Related features
This shift ordering applies to:
Calendar View in Team Rosters
Both Employee View and Role View
All shift types including regular shifts, work schedules, and leave entries.