This powerful feature helps streamline roster management by focusing only on relevant working days, reducing visual clutter and preventing accidental scheduling on non-working days.
Key Benefits
Improved Focus: View only the days that matter to your business operations
Reduced Errors: Minimize accidental scheduling on non-working days
Enhanced Efficiency: Faster navigation and cleaner roster interfaces
Customizable Views: Align roster displays with your organization's working patterns (5-day, 6-day work weeks, etc.)
How It Works:
Setting Up Day Exclusion
Navigate to Roster Options
Either on the Team Rosters Page, select the Options button for the relevant Roster
Or open your roster in Calendar view, then click on the Options button to open the options drawer
Configure Excluded Days
Select the Calendar tab in the Roster Options drawer
Use the Days to Exclude From View multi-select dropdown
Choose the days of the week you want to hide from the roster view (Monday through Sunday)
Selected days will be ordered Monday through Sunday automatically
Note: You can select anywhere from 1 to 6 days to exclude
The system prevents excluding all 7 days (as this would leave no roster to view)
3. Save Your Settings
Click Save Changes to apply your exclusion settings
What Gets Hidden
When days are excluded, the following elements are hidden from view:
Day Columns: Excluded days disappear from the Calendar view
Roster Entries: All entries on excluded days (shifts, leave, work schedules)
Totals: Column totals for excluded days are removed
Row Headers: Grouping and total headers adjust to match visible periods
Important Notes
Data Preservation
No Data Loss: Excluding days only hides them from view - all existing roster entries remain safely stored in the system
Reversible: You can easily remove day exclusions to restore full visibility at any time
Status Maintained: Roster entries on excluded days retain their original status (approved, pending, errors, etc.)
View Behavior
Calendar View:
Excluded day columns are completely hidden
Row lengths and totals adjust to visible periods only
Navigation skips excluded days
Print will exclude those days from the Print option
Day View:
When navigating between days, excluded days are automatically skipped
Forward/backward navigation jumps over hidden days
Import and Template Handling
Prevented Operations:
When days are excluded, the following import operations will NOT add entries to excluded days:
Work Schedule imports
Previous Period imports
Template applications
Template Behavior:
Roster templates respect day exclusion settings
Templates won't create entries on days you've chosen to exclude
Publishing and Validation
Enhanced Publishing:
Roster publishing focuses only on visible days
Validation errors on excluded days won't block publishing of visible roster entries
This allows you to publish clean rosters even if excluded days contain entries with errors
Best Practices
When to Use Day Exclusion
Ideal Scenarios:
5-Day Work Weeks: Exclude weekends (Saturday, Sunday)
6-Day Operations: Exclude one specific day (commonly Sunday)
Custom Work Patterns: Hide days that don't align with your business operations
Seasonal Adjustments: Temporarily exclude days during specific periods
Recommended Workflow
Start Clean: Set up day exclusions before creating new rosters when possible
Review Existing Data: Before excluding days, review any existing entries on those days
Communicate Changes: Inform your team about which days are being excluded
Test Publishing: Verify that roster publishing works as expected with your exclusion settings
Test Print: Verify that the Print option works as expected with the exclusion settings
Troubleshooting
Common Issues
Q: I can't see some of my roster entries
A: Check if day exclusion is active. Remove exclusions temporarily to view all entries.
Q: My totals don't match what I expected
A: Totals only reflect visible days. Excluded days and their entries don't contribute to displayed totals.
Q: Template imports aren't working as expected
A: Templates respect day exclusions. Entries won't be created on excluded days, which may affect the template application.
Support
If you encounter issues with the day exclusion feature:
Check that you haven't excluded more days than intended
Verify that your role has appropriate permissions for roster management
Contact your system administrator or raise a case with Access Group support for additional assistance
Feature Availability
The Roster Day Exclusion feature is available in:
Definitiv 3.21 and later versions
Calendar View and Day View roster displays
Supported regions ANZ only