What is Personal TimeClock?
Personal TimeClock is a method to capture employees timesheet entries, including:
Start Time
Finish Time
Any Unpaid Break
Change in Duties / Costing
This is available on the Definitiv App to all users of the software and is accessible to all employees that have a smartphone device. This is a permission that can be enabled to all users, or a group of users based on client's requirements.
Downloading the APP
Whether you are an iOS user or an Android user the Personal TimeClock is available to download either via the Apple Store or via Google Play.
Logging On
To log in its easy!
Enter your company name the .definitiv.com.au will automatically appear.
Enter your username which is also the email address linked to your account.
Enter your password this must have 8 characters, 1 capital letter and a numerical value.
User Dashboard
How to navigate:
Announcements – this is a way for the admin users of Definitiv to communicate with employees.
Quick Links – the spanner icon assists in creating quick links which can be seen in the image as timesheets, leave, payslips and pending requests.
Menu Bars – Selecting this icon opens all menu items available in the Definitiv app.
Leave graph – shows all leave the employee has taken an easy to view graph.
Work Schedule – Shows the employees what they are scheduled to work based on work schedules or rostered shifts.
Personal TimeClock Registering an Event
How to register an event:
An event may be clocking on, clocking off or changing duties
Click event.
Select either start to start your shift or duties to be able to select projects, roles, departments or locations for the shift you are currently commencing.
Once selected the screen will show you have clocked on successfully and the duration you have now been clocked on.
A pin is dropped in the location of where you clock on
Where you can clock on and clock off can be restricted using an iBeacon and setting specific parameters
Personal TimeClock Forgot Event
How to register a forgotten event:
These things happen! We all forget… Here’s what to do to ensure this is captured
Click forgot.
Select either forgot to start or end this will then register that you either forgot to clock on or forgot to clock off.
Once selected the screen will show you have clocked on or off successfully.
You will then need to go into the time sheet either on the app by navigating to timesheet or on the web browser to enter your actual start and finish time.
You can do this also if you forget to change duties select forgot, then duties and enter the correct project, location, department or role.
Important Information
Personal TimeClock is one of many ways to capture timesheets through Definitiv.
If you have any further questions, please speak with your Payroll or HR Admin User for Definitiv.
Employees must enable location services on their mobile device to allow the use of personal timeclock, this is simply used to drop a pin on the employee's location when registering an event.
The employees can custom the app functionality through the smartphone device settings, such as fingerprint id.