You can review your active employees in Definitiv using the employee listings report, then terminate any employees who should no longer be in the system. This is important because all active employees receive email notifications from the system.
⚠️Important: Employees with a future hire date or a past termination date will not receive system notifications. Ensure your active employee list is up to date to avoid any missed communications.
Review active employees
To check which employees are currently active in the system, run the employee listings report as of today.
Open the employee listings report.
Run the report as of today.
Review all employees that are currently active.
Compare the number of users displaying.
Terminate an employee
If you identify employees who no longer need to be in the system, you can terminate them using one of the two options below.
Option 1: Add a termination date to the employee profile
Use this option to quickly add a termination date directly to an employee's record.
Open the employee profile.
Add the termination date on the Employee Details tab.
Option 2: Process the termination in a pay run
Use this option to process the employee's termination as part of a pay run.
Create a standard pay run.
Include the employee for calculation.
Click Process Termination.
Enter the termination date, termination type, and termination reason.
Click Process.
Add pay items as required and process.
Publish the pay run.