Step 1: Rounding
Rostered to work 08:00 – 16:00 0.50 Break
The system will round up or down to the nearest minute section:
Step 2: Automatically Add Scheduled Breaks
Will deduct the break portion as specified in the Work Schedule.
Step 3: Time Worked Grace Periods
Both Duration and Start & Finish Time based schedules are passed through this rule.
After the timeclock events are rounded and have had the break deducted, the timesheet would first see if it meets the duration based grace periods.
Only grace periods met will pass through to Step 4 (if required), fail’s will be sent to Step 5.
Step 4: Start & Finish Time Grace Periods
Only Start & Finish Time based schedules are passed through this rule if they meet the criteria of Step 3.
After the timeclock events are rounded and have had the break deducted, the timesheet would only then see if it meets start & finish time based grace periods.
Grace Periods both met and failed will move on to step 5.
Step 5: Timesheets created
Only once a timeclock event has passed both grace period criteria will it auto approve and create a timesheet based on the scheduled time. If the timeclock events have not met either grace period criteria, it will not auto-approve and create a timesheet based on the rounded times.
To show you how the grace periods can affect how the timeclock process works, the grace periods have been changed to the following:
It is also important to remember that if the break taken does not match the break scheduled, the timeclock initially will think an extra 30 min has been worked and send the timesheet for approval.
As this timesheet failed to meet the Duration Grace Period criteria, it was sent for approval, and the timesheet start time was recorded as the rounded clock in/out time. Even if the break time is extended to 1 hour it would not bring the timesheet down to the schedule start/finish as it cannot repass through steps 3 & 4 after amendment.
It is important to have the schedule with the correct break assigned, as seen in the examples below:
