The Award Grouping Rules pre-processor was introduced in Definitiv version 3.11 for the grouping of timesheets into a defined shift. This feature allows for the support of the following;
Shifts with extended breaks or breaks that aren’t registered in Definitiv;
Broken shifts, and
Split shifts
The enhancements listed below have been added to this pre-processor from Definitiv version 3.13.
Updated Time Since Previous Entry rule
The Time Since Previous rule to cater for the following;
Time from the start of the entire shift
Time between components (timesheets) of the grouped shift
Previously, this rule could only cater for the second scenario listed above.
Now, you can group timesheets based on a max elapsed time for the overall shift. The below example states that timesheets that start within 12 hours of the initial start time of the first component identified are to be grouped.
Example rule configuration
Scenario 1
Timesheet | Details | Result |
6.00am to 10.00am | 6.00am marks the start of the shift. 6.00pm would be considered the 12-hour mark. | Start of shift |
1.00pm to 3.00pm | Timesheet commences before 6.00pm. | Grouped into a shift with starting timesheet |
4.00pm to 7.00pm | Timesheet commences before 6.00m | Grouped into a shift with starting timesheet |
Scenario 2
Timesheet | Details | Result |
6.00am to 10.00am | 6.00am marks the start of the shift. 6.00pm would be considered the 12-hour mark. | Start of shift |
1.00pm to 3.00pm | Timesheet commences before 6.00pm. | Grouped into a shift with starting timesheet |
7.00pm to 9.00pm | Timesheet commences before 6.00m | Not grouped and treated as a separate shift. |
New Shift Types in Group Rule
A new Shift Types in Group rule has been added to the Award Grouping Rules pre-processor.
This rule allows you to specify the following conditions;
At least one timesheet is to be of a specified shift type for the timesheets to be grouped;
All timesheets have to be one of the specified shift types to be grouped;
None of the timesheets can be of a specified shift type to be grouped;
As least one timesheet is not of a specified shift type to be grouped
Example rule configuration
The below configuration requires all timesheets to be one of the specified shift types or not specified to be grouped.
Scenario 1
Timesheet | Timesheet Shift Type | Result |
6.00am to 10.00am | Not Specified | Start of shift. |
1.00pm to 3.00pm | Day | Grouped into a shift with starting timesheet. |
7.00pm to 9.00pm | Afternoon | Grouped into a shift with the above two timesheets. |
Scenario 2
Timesheet | Timesheet Shift Type | Result |
1.00pm to 3.00pm | Day | Start of shift. |
7.00pm to 9.00pm | Afternoon | Grouped into a shift with starting timesheet. |
9.00pm to 5.00am | Sleepover | Not grouped and treated as a separate shift. |