Introduction
From Definitiv version V3.11, a new table layout is introduced to a number of tabs within the super batch UI. This new table, which improves flexibility for users, was added to the Not Remitted tab and shows super contributions down to the pay item level.
If you want to find out more about the new super functionality, see our knowledge base article here.
How Does the Not Remitted Tab Work?
The Not Remitted tab will pop up in a super batch if an employee has an aggregated negative value for a specific SuperStream category with the following conditions;
The items shown in the Not Remitted tab, whether positive or negative, are marked as checked or included in the “Details” tab; and
These checked contributions are linked to the same super fund.
Any items in the Not Remitted tab are NOT sent to Beam when a super batch is published.
Writing Off Negative Contributions
There can be scenarios where an employee has a legitimate negative super contribution, e.g., an employee was previously overpaid. There can also be times when a negative super contribution was produced to reverse a mistake and now needs to be written off.
The remaining content of this article is focused on the steps to take when a customer wants to write off negative contributions due to reversing a mistake.
If there are only negative values in the Not Remitted tab and you want to write them off, you can choose to publish them in the current batch. However, if there are positive and negative values in the Not Remitted tab, you may need to take additional steps as outlined below.
Step 1: Remove Negative Contributions from the Detail Tab
If there is a combination of positive and negative contributions for an employee linked to the same SuperStream category and super fund, you will need to navigate to the Detail tab.
In the Detail tab, uncheck the applicable negative contribution. Using the above example with Ivy Collins, the $-1,000 salary sacrifice contribution needs to be unchecked in the Details tab;
After unchecking the applicable items, click on the Recalculate button, and the Not Remitted tab will disappear.
Once ready, process the super batch as normal. For more information on publishing a batch to Beam, see the knowledge base article here.
Step 2: Close Out Negative Contributions That Need to Be Written Off
Once the first super batch has been lodged, open a new draft batch with a pay run payment date filter that will include the pay run(s) that processed the negative contributions removed in the previous step.
If required, uncheck any contributions that are not to be written off. In the batch shown below, there is only one negative contribution included;
Note: To reduce confusion, it is a good idea to have a batch that is purely dedicated to writing off any necessary negative contributions.
When ready, on the top right-hand side of the screen, navigate to the Summary tab and click the Close Batch button.
This will write off the negative contribution(s) so that they won’t be available for future batches. To confirm, any contributions within this batch will NOT be sent to Beam.