The purpose of the Team Variance report is for Managers to view:
What the employees' scheduled hours are (scheduled column).
What the employee has then entered in a timesheet (actual column).
Whether leave or partial leave has been entered (plane).
If it was a public holiday, etc. (blue).
Then the total of variance from the scheduled hours to the actual hours worked, so the manager knows if overtime might have been worked, to then approve or further query why additional hours have been worked if not previously discussed.
When you open a timesheet entry, the status is the manager's approval status. If the status is not required, it means there is nothing for the manager to approve. If the status is pending, it highlights to the manager their input is still required and if it shows as approves it indicates either they or perhaps another line manager / project manager have approved previously.
The status is specifically for approval purposes and not related to the timesheet itself.
If the customer is trying to determine whether a timesheet has been submitted for an employee on mandatory timesheets, and there’s no submission, this can be identified in the Team Variance screen. Managers don’t need to dive into the actuals. They simply need to toggle the "Exclude Scheduled Hours" to "Include Scheduled Hours." If the "Actual" column shows a "-", it means no timesheet was submitted, and the employee is on mandatory timesheets. If the employee is not on mandatory timesheets (e.g., "Adam Hare"), their actual hours will appear with a check mark. Once the employee on mandatory timesheets submits and has their hours approved, it will display the same way.
Essentially, all they then need to check for is any "-" in the team variance screen at a glance, which is much more efficient.