Desktop Timesheets – Casual View
Casual employees are not generally given a work schedule and will have a blank calendar view. To submit a timesheet employee clicks into a box for the relevant date. This will open a timesheet to be completed. Once saved the Manager will be able to approve.
Desktop Timesheets – Permanent View
Permanent employees generally have a work schedule assigned that will show their standard working hours. To update their hours for a day, they click the purple line, open it as a timesheet, and update accordingly. Once saved the Manager will be able to approve.
TimeClock App
Employees may use a sticker, fob, or card to clock on & off for their shift. Alternatively, they can use their employee number. The image capture when clocking on and off can be disabled. However, if an image is captured, it will be saved to the employee's timesheet.
Definitiv App – iOS
Manual Timesheet Entry within App - The Employee can submit daily timesheets using the Definitiv app.
Personal TimeClock within App - Employees can clock on & off using the Definitiv app. There is the option that the employee must be within the perimeters of an iBeacon device.
Timesheet Data Import
When using the Definitiv platform via the desktop application, you can also bulk import timesheets with an Excel template. The template required can be downloaded from any database. It is important to note the template has specific format requirements for it to be imported successfully.
Rostering
Casual employees may not have a work schedule as they do not have a systematic work pattern. They may, however, have a roster that will appear as scheduled hours on their calendar view.
For further details on Timesheet entry options, download and read the Timesheet entry options guide.