If you need to amend, add, or change a KiwiSaver amount, you have two options. You can choose the option that best suits your business, depending on whether you have only a few employees or a large workforce. For a small number of employees, you can update each employee record manually. If you have many employees, you can make the changes using a bulk upload.
Option 1: Manual Update
Updating a few employees, follow the steps below:
Go to Employees, Team Listing.
Select the employee, and click on the KiwiSaver tab.
Tick Show all - In both the current Employer and Employee sections, you will need to put a Cease Date, this is when you want to stop the current percentage.
Next click on Add Another Contribution.
Then use the drop-down to select KiwiSaver in the Super Account Name.
Go to the Contribution Type select KiwiSaver (Employer Contribution)
Value Type is Percentage, Value is the new amount, type in 3.5%.
In Commencement Date put the date to start the new percentage to start calculating.
In Cease Date select Ongoing
Save.
Note: This needs to be done twice, once for Employer Contributions and once for Employee Contributions
Option 2: Bulk Update
To update multiple employees, follow the steps below:
Go to Admin, Miscellaneous, Data Import.
Select the tile, Employee Import - Export as Excel.
Once downloaded, go to the Kiwi Save Tab.
You will see all your employees, both Employer and Employee amounts, with the same fields that are displayed in the employee files under KiwiSaver.
You will need to duplicate all rows as shown below.
Then, on the original lines, change the Action column to Update and add a Cease Date for this amount to stop calculating.
In the duplicate rows for each employee, the Action column is changed to Add.
The Contribution Commencement Date is changed to the date you need the new percentage to start calculating.
Contribution Cease Date is changed to Ongoing.
Value is changed to the new percentage amount. In this example 3.5%
Rows A & H with Id numbers can be left blank with Importing changes with the Action set to Add.
Once the file is complete. Go back to Admin, Miscellaneous, Data Import and re-import the file.
For more information and regulations on KiwiSaver see article New Zealand KiwiSaver